Public transport is great until your destination is remote, your schedule is tight, or you’re juggling multiple bags and a toddler. That’s when car rentals step in. Even in 2025, renting a car is still one of the best ways to travel with freedom and flexibility. But if you’ve ever faced surprise charges, confusing insurance terms, or sky-high fuel costs, you’re not alone. This guide walks you through everything you need to know about renting smartly, staying safe, and getting the best value.
Understand the Real Cost of Renting a Car
The price you see online is rarely the total cost. Rental companies often add extra charges like airport surcharges, additional driver fees, young driver fees (for those under 25), and mandatory local taxes. These can quickly inflate your final bill. To avoid sticker shock, use platforms that show you a clearer breakdown of the estimated total cost upfront.
Book Early, But Not Too Early
Timing matters. Booking too far in advance might mean missing out on limited-time discounts, while waiting too long can leave you with fewer car choices. The sweet spot? For domestic trips, book your rental 2 to 4 weeks in advance. For international travel, aim for 4 to 6 weeks before your trip. This gives you the best chance at affordability and availability.
Choose the Right Car for Your Trip
Not all vehicles are created equal for every destination. Choosing the right one can improve your entire travel experience. Heading into rugged terrain? A 4×4 will make a big difference. Exploring narrow old-town streets in Portugal? Go for a compact model. If you’re planning long drives, hybrids or fuel-efficient cars are a smart move. Parking in major cities like Rome or Tokyo is tight, so smaller is better there. Think of your destination’s roads, weather, and fuel prices before finalising your car type.
Don’t Overpay for Insurance
Rental agencies often push pricey insurance add-ons. But you may already have coverage from other sources. Some credit cards include rental insurance, just check with your bank before you leave. Certain travel insurance policies also cover collision or theft. In some regions, such as Australia and most of Europe, basic protection like Collision Damage Waiver (CDW) is usually included in the rate. If you decline their coverage, make sure your backup plan really protects you. Accidents abroad can be costly.
Always Check the Fuel Policy
Understanding the rental’s fuel policy can save you money and headaches. The best option is usually full-to-full: pick up the car with a full tank, and return it the same. Some companies use full-to-empty or prepaid fuel options, which can be more expensive. Always keep your fuel receipt in case there’s a dispute at drop-off.
Watch Your Mileage
Planning a long road trip? Check the mileage cap. Some rentals include unlimited mileage, but others charge extra per kilometre after a set limit. If you’re road-tripping through scenic routes like Spain’s southern coast or New Zealand’s North Island, go for a package that offers unlimited mileage to avoid surprise charges.
Have the Right Documents
Make sure you’ve got everything before you arrive at the counter:
- A valid driver’s license
- An International Driving Permit (Check the specific country’s requirements well in advance, as some require you to apply before arrival)
- A credit card for the deposit
- Proof of insurance if you’re declining the agency’s coverage
Also note: most companies require drivers to be at least 21, and drivers under 25 may face an additional fee.
Learn the Local Driving Rules
Each country has its own driving quirks. Read up on them before you arrive. For example, Japan requires an International Driving Permit. In France, you’re expected to carry a breathalyser in your car. In Norway, headlights are mandatory at all times, even during daylight. Check speed limits, seatbelt rules, and whether toll roads need a physical pass or an app. A little research saves you big problems later.
Use Tech to Make Things Easier
Tech makes car rentals smarter in 2025.
- Use Tripsavr to compare rentals and find exclusive deals in over 400,000 locations globally.
- Download offline maps on Google Maps before you travel.
- Use apps like Fuelio to track petrol expenses.
- Try Parkopedia to find nearby parking, especially in busy cities.
These apps can save you money, time, and stress while on the road.
Inspect Before You Drive Off
Before leaving the lot, inspect the car in detail. Check for scratches, dents, and cracks on the windshield. Take photos and videos with timestamps, and make sure they’re noted by the agent. Confirm that fuel and mileage match the contract. Test the headlights, brakes, and AC before driving off.
Return on Time and With Proof
Late returns can cost you an extra day, even if you’re only 30 minutes late. Refuel the car before drop-off and always get a printed or emailed receipt. QVI Tripsavr stores all your booking details and invoices digitally, so everything is easy to access if you need to dispute charges.
Travel Freely, Not Fearfully
Whether you’re heading off the beaten path or planning a scenic drive along the coast, renting a car is still one of the best ways to take full control of your trip. By using trusted platforms like QVI Tripsavr, you simplify your rental process while accessing worldwide options, exclusive rates, and built-in perks. It’s travel—on your terms.
